Staff Schedule Generator
Produce a printable weekly staff schedule from a list of names — one row per person, seven dated columns, with the notice and rest rules printed underneath.
Free · No sign-up · Nothing leaves your browser · Figures reviewed 22 September 2026
Fill in
Pre-filled in every cell so you only have to change the exceptions.
One name per line.
Nothing you type here leaves your browser — the document is built on this page, and there is no server to send it to. Printing gives you the document alone, without the page around it.
Still to fill, shown as [square brackets] below: Staff names
WEEKLY STAFF SCHEDULE Week beginning 28 September 2026 Employee Mon 28 Tue 29 Wed 30 Thu 1 Fri 2 Sat 3 Sun 4 -------------------------------------------------------------------------------------------------------------------- [Add one name per line] 09:00-18:00 09:00-18:00 09:00-18:00 09:00-18:00 09:00-18:00 09:00-18:00 09:00-18:00 Mark OFF for a rostered day off and L for approved leave. 1. The schedule is published in advance and changes are notified to the employee before the shift begins. 2. Weekly rest of at least one full day is provided to every employee. 3. Hours beyond the rostered shift are overtime and are paid at not less than twice the ordinary rate of wages. Prepared by: [Name] Approved by: [Name]
A weekly rota that lives in a spreadsheet on one person's laptop is the commonest single point of failure in a shift-based business. This produces one you can print, pin up and hand over.
Fill in the names, set the default shift, and edit the cells by hand — or copy the text into whatever you already use.
Frequently asked questions
- How much notice should a shift schedule be published with?
- There is no single Indian statutory notice period for publishing a roster, but a week is the practical minimum and two is better. Publishing late is the single biggest driver of shift-swap churn.
- How should shift swaps be handled?
- Agreed between both employees and approved in advance by whoever owns the roster. An unapproved swap leaves the original person rostered, which is what causes disputes when something goes wrong on the shift.
About this tool
Built by the ViniOffice team. Figures and rules last reviewed 22 September 2026 against the statutory reference this team maintains. Indian statutory rates are date-effective and change by notification — confirm against the current one before running payroll or filing.
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