Appraisal Letter Generator
Generate an annual compensation revision letter showing present and revised CTC, the increase in rupees and per cent, the effective date and any performance bonus.
Free · No sign-up · Nothing leaves your browser · Figures reviewed 22 September 2026
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Nothing you type here leaves your browser — the document is built on this page, and there is no server to send it to. Printing gives you the document alone, without the page around it.
Still to fill, shown as [square brackets] below: Company name, Employee name, Revised CTC, Signatory
[COMPANY NAME] [Registered address] Ref: [Reference number] Date: 23 September 2026 To, [Employee name] Subject: Annual compensation review Dear [First name], Thank you for your contribution to [Company name]. Following the annual review, we are pleased to confirm a revision to your compensation. Employee number: [Employee ID] Designation: [Designation] Present CTC: [Current CTC] Revised CTC: [Revised CTC] Effective from: [Effective date] A revised compensation breakup is attached as Annexure A. All other terms and conditions of your employment remain unchanged. We look forward to your continued contribution. Yours sincerely, [Signatory name] [Designation] [Company name]
An appraisal letter should show the increase in rupees as well as a percentage, and state the effective date plainly. Both are what the recipient actually wants to know, and both are what vague letters leave out.
The breakup belongs as an annexure. A revised CTC with no breakup is where the gap between CTC and take-home becomes an argument.
Frequently asked questions
- What should an appraisal letter contain?
- Present and revised CTC, the increase in both rupees and per cent, the effective date, any bonus, and a reference to the attached compensation breakup. A rating if your process uses one.
- When should an appraisal letter be issued?
- Before the revised salary is paid, ideally at the review conversation rather than weeks afterwards. A revision that appears in a bank account before it appears in a letter creates avoidable confusion.
- Does an increment letter change the employment contract?
- It varies the compensation terms and nothing else. Everything else in the appointment letter continues unchanged, which is why the letter should say so explicitly.
About this tool
Built by the ViniOffice team. Figures and rules last reviewed 22 September 2026 against the statutory reference this team maintains. Indian statutory rates are date-effective and change by notification — confirm against the current one before running payroll or filing.
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