Probation Confirmation Letter Generator
Generate a confirmation letter on successful probation, or an extension letter where more time is needed — with the notice period change that confirmation usually triggers.
Free · No sign-up · Nothing leaves your browser · Figures reviewed 22 September 2026
Fill in
On an extension this is the most important field on the page. Name the specific gap and what closing it looks like.
Nothing you type here leaves your browser — the document is built on this page, and there is no server to send it to. Printing gives you the document alone, without the page around it.
Still to fill, shown as [square brackets] below: Company name, Employee name, Designation, Signatory
[COMPANY NAME] [Registered address] Ref: [Reference number] Date: 23 September 2026 To, [Employee name] Subject: Confirmation of employment Dear [First name], We are pleased to confirm your employment with [Company name] as [Designation] with effect from [Confirmation date], on satisfactory completion of your probation period which commenced on [Date of joining]. Employee number: [Employee ID] Designation: [Designation] Confirmed from: [Confirmation date] Notice period: 60 days With effect from your confirmation, your notice period is 60 days as set out in your appointment letter. All other terms and conditions of your employment remain unchanged. Congratulations, and thank you for your contribution so far. Yours sincerely, [Signatory name] [Designation] [Company name]
Probation that expires without a letter is a problem, because in most structures the employee is then confirmed by default with the longer notice period that goes with it — and nobody has said so.
This produces either outcome. Where you are extending, the letter should name the specific areas to be addressed; an extension with no stated reason is neither fair nor useful.
Frequently asked questions
- What happens if probation is not confirmed in writing?
- In most structures the employee is deemed confirmed once the probation period expires, with the longer notice period that follows. Letting the date pass silently is a decision, just not a deliberate one.
- How long can probation be extended?
- It depends on the appointment letter and the applicable Shops and Establishments Act, several of which cap the total probation period. A single extension, in writing, for a stated reason is the defensible pattern.
- Does the notice period change after confirmation?
- In most Indian contracts, yes — probation typically carries 30 days and confirmed employment 60 or 90. The confirmation letter should say so explicitly.
About this tool
Built by the ViniOffice team. Figures and rules last reviewed 22 September 2026 against the statutory reference this team maintains. Indian statutory rates are date-effective and change by notification — confirm against the current one before running payroll or filing.
Next, you might need
- Generator
Appointment Letter Generator
Generate a full appointment letter — the substantive contract of employment — covering place of work, remuneration, hours, leave, termination, retirement, confidentiality and intellectual property.
Open - Checklist
Probation Period Tracker
A probation tracker from week one to the confirmation decision — because letting the probation end date pass silently confirms the employee by default, with the longer notice period that follows.
Open - Generator
Performance Improvement Plan Template
A PIP template with specific required outcomes, the support being provided, a review schedule and the three possible outcomes stated up front — so the plan is genuinely about improvement.
Open - Generator
Performance Review Template
A printable performance review form with objectives, competencies scored against evidence, what went well, what should change, development and next-period objectives — plus an employee comments section.
Open
Set up your digital office
Join the early-access list for ViniOffice and be among the first teams in at launch.