Payroll Budget Planner
Build a year's payroll budget from headcount, increments, hires and attrition — with the part-year effect handled, and next year's exit run rate shown alongside this year's cost.
Free · No sign-up · Nothing leaves your browser · Figures reviewed 22 September 2026
Your details
Month of your financial year. 4 is a July increment on an April–March year.
As a share of salary cost.
Employer PF, ESI, gratuity provision and insurance, as a share of salary.
Annual payroll budget
₹24,03,66,500
₹2,00,30,542 a month on average, for 200 persons growing to 210.
- Base salary · 71%
- Increments · 5%
- New hires · 8%
- Bonus and statutory · 16%
Salary
- Current run rate200 persons at ₹9,00,000
- ₹18,00,00,000
- Increments9% from month 4 — 9 months of effect this year
- ₹1,21,50,000
- New hires40 hires from month 7
- ₹2,00,00,000
- Attrition credit30 exits, assumed to leave mid-year
- −₹1,35,00,000
- Salary total
- ₹19,86,50,000
On top
- Bonus and variable pay8%
- ₹1,58,92,000
- Statutory and benefits13% — employer PF, ESI, gratuity provision, insurance
- ₹2,58,24,500
- Total budget
- ₹24,03,66,500
Next year's run rate
- Exit run rate
- ₹24,92,72,100
- Headcount at year end
- 210
The figure that matters more than this year's budget. Increments and mid-year hires are part-year costs now and full-year costs from January.
The part-year effect is what makes payroll budgets wrong. A 10% increment from April costs 7.5% this year and 10% next — budgeting the headline figure overstates the current year and understates the next one.
The attrition credit assumes leavers depart evenly through the year and are backfilled within the hire plan. If backfills are additional to the hires above, count them there instead.
The part-year effect is what makes payroll budgets wrong. A 10% increment from April costs 7.5% this year and 10% next. Budget the headline and you overstate this year and understate the next.
The exit run rate at the bottom is the number to carry into next year's planning, and it is usually the one nobody calculated.
Frequently asked questions
- How do I budget for payroll?
- Start from the current run rate, add the part-year cost of increments and of hires by their joining month, credit expected attrition, then load bonus and employer statutory costs on top. Finish with the exit run rate, which is what next year starts from.
- What is the part-year effect on increments?
- An increment effective part-way through the year only costs a proportion of its annual value in that year. A 10% rise from July on an April–March year costs 7.5% this year and the full 10% next — which is why budgets that use the headline figure are wrong in both directions.
- What loading should I use for employer statutory costs?
- Around 12–15% of salary cost covers employer provident fund, ESI where applicable, the gratuity provision and group insurance for a typical Indian structure. It falls as average salary rises, because provident fund is capped.
About this tool
Built by the ViniOffice team. Figures and rules last reviewed 22 September 2026 against the statutory reference this team maintains. Indian statutory rates are date-effective and change by notification — confirm against the current one before running payroll or filing.
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