Offer Letter Generator
Generate an Indian offer letter with the clauses that matter — probation, notice, statutory deductions, confidentiality, background verification — and an acceptance block to sign and return.
Free · No sign-up · Nothing leaves your browser · Figures reviewed 22 September 2026
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Nothing you type here leaves your browser — the document is built on this page, and there is no server to send it to. Printing gives you the document alone, without the page around it.
Still to fill, shown as [square brackets] below: Company name, Candidate name, Job title, Location, Annual CTC, Signatory
[COMPANY NAME] [Registered address] Ref: [Reference number] Date: 23 September 2026 To, [Employee name] Subject: Offer of employment — [Job title] Dear [First name], We are pleased to offer you the position of [Job title] at [Company name]. This is a full-time position based at [Location]. Your annual cost to company will be [Annual CTC]. A detailed breakup of your compensation, including the statutory components, is attached to this letter as Annexure A and forms part of it. Your date of joining is [Joining date]. TERMS 1. Probation. You will be on probation for 6 months from your date of joining. Your employment will be confirmed in writing on satisfactory completion. The probation period may be extended once, in writing, for a period not exceeding 6 months. 2. Notice period. Either party may terminate this employment by giving 60 days' written notice, or salary in lieu of the notice period not served. During probation the notice period is 30 days. 3. Statutory deductions. Your salary is subject to deduction of provident fund, employees' state insurance where applicable, professional tax as levied by the state, and tax deducted at source, in accordance with law. 4. Confidentiality. You will not, during your employment or after it ends, disclose to any person any confidential information belonging to the company, its clients or its employees. You will return all company property and records on the last working day. 5. Policies. Your employment is governed by the company's policies as amended from time to time, including the policy on prevention of sexual harassment at the workplace, the code of conduct and the leave policy. These will be made available to you on joining. 6. Background verification. This offer is conditional on satisfactory verification of the information and documents you have provided, including your previous employment, education and identity. 7. Fitness to work. This offer is conditional on your being legally entitled to work in India and on your producing the documents required to establish that. This offer is open for acceptance until 7 days from the date of this letter. Please confirm your acceptance by signing and returning a copy. We look forward to welcoming you. Yours sincerely, [Signatory name] [Designation] [Company name] ACCEPTANCE I accept the offer of employment on the terms set out above. Signature: [Signature] Date: [Date] Name: [Employee name]
A starting point, not legal advice. Employment documents have consequences — have anything that ends an employment, imposes a restriction or creates a liability reviewed before you issue it.
An offer letter is the first document in an employment relationship and often the only one anyone reads carefully. It has to state the terms precisely enough to be relied on, and plainly enough to be understood.
The clauses here are the ones that cause arguments when they are vague: probation and how it can be extended, notice on both sides, what happens to conditional offers, and the statutory deductions that make take-home differ from CTC.
What an Indian offer letter should contain
The role, the location, the reporting line and the joining date. The compensation, with a breakup attached rather than a single CTC number — the gap between CTC and take-home is the single largest source of first-month disappointment.
Probation and how it can be extended. Notice period, on both sides, and the fact that probation usually carries a shorter one. The statutory deductions that apply. Confidentiality. And the conditions the offer depends on — background verification and right to work.
The difference between an offer letter and an appointment letter
An offer letter is issued before joining and is an offer capable of acceptance. An appointment letter is issued on or after joining and is the substantive contract of employment.
Many Indian employers use one document for both, which is workable but means the full terms have to be in the offer. Where they are separate, the appointment letter should say that it supersedes the offer.
Frequently asked questions
- Is an offer letter legally binding in India?
- Once accepted, an offer letter creates a contract. Withdrawing an accepted offer without cause can give rise to a claim, and candidates have succeeded on that basis. Make any condition — background verification, right to work — explicit in the letter rather than assumed.
- What should an offer letter include?
- Role, location, reporting line, joining date, compensation with a breakup, probation, notice period, statutory deductions, confidentiality, the conditions the offer depends on, and how long it is open for acceptance.
- Can an employer withdraw an offer letter?
- Before acceptance, yes. After acceptance it becomes a contract, and withdrawal carries risk — particularly where the candidate has resigned from another job in reliance on it. Conditions should be stated in the letter, not invoked afterwards.
- What notice period should an offer letter specify?
- Whatever your terms require, commonly 30, 60 or 90 days, with a shorter period during probation. State it for both parties — a clause that binds only the employee is harder to enforce.
About this tool
Built by the ViniOffice team. Figures and rules last reviewed 22 September 2026 against the statutory reference this team maintains. Indian statutory rates are date-effective and change by notification — confirm against the current one before running payroll or filing. A starting point, not legal advice. Employment documents have consequences — have anything that ends an employment, imposes a restriction or creates a liability reviewed before you issue it.
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